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Transfer & Release Policy

Transfer & Release Process Will Open June 1st, 2019

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A transfer is required for any player that was registered with another association in the previous season and registering with a different association in the current season. A Transfer and Release request must be completed via the online form located on the VSAHA website. VSAHA Executive Board must act on the Transfer and Release request before any games are played by the transferred player.

Submission Deadline

Allied Members: August 1st of current year. Transfers after this date are limited to two (2) per allied member, and a $300 fee for each request.

Local Associations: November 1st of current year. Transfers after this date must be pre-approved by the VSAHA Executive Board before the player can be registered and take part in any association practices or games. An additional $300 fee for each non-exempt transfer request. (For this policy, Brattleboro Hockey Association is considered a “Local Association”).

Procedure

1. The Notice of Transfer and Release can be initiated by either the family wishing to transfer or receiving association. However, it’s the responsibility of the receiving association to ensure the process has been started before registering any new player to their association.

2. The VSAHA 1st Vice President will email the President of the previous association with the transfer request. The previous association has seven (7) days to respond via email with approval or details of any outstanding financial obligation by the player. (The only reason to deny a release to a player is if the previous association is owed dues, fees, or equipment by the player seeking the Transfer & Release.) Failure to respond within the seven (7) days, VSAHA will assume no financial obligation and proceed with the transfer request.

3. Once approval from the previous association has been received, VSAHA 1st Vice President will determine that the correct transfer reason was selected. The VSAHA Executive Board will review and make final ruling. The final ruling will happen the 2nd Tuesday of each month from August to November.

4. The VSAHA 1st Vice President, will provide notification to the person submitting the request once the ruling is finalized. A transfer request summary will be provided monthly to the full VSAHA Board of Directors and will be posted on the VSAHA website.

5. The player is not eligible to play games with the receiving association until the entire transfer and release process has been completed. If there is a financial obligation outstanding or the transfer and release has not been submitted, the VSAHA Executive Board may extend ineligibility to practices as well.

Exempt Transfers

Exempt Transfer In each of the situations below, a player may transfer provided they are released in good standing from the president of the previous association. A $100 transfer fee will apply to this transfer. Once the transfer has been confirmed as an exempt transfer and the transfer process has been completed, a refund will be issued of the transfer fee:

  1.  A player changes residence to a geographic area that is covered by another Local Association. The change in residence must have occurred within the last twelve (12) months from the current season. An out of state player who moves to Vermont, may transfer into an Allied Member provided the move occurred within the last three (3) months from the current season.

  2.  The organization the player was registered with during the previous season becomes inoperative at the players age group, (8u & younger, 10u, 12u, 14u, etc.) but not by level, (Tier I, Tier II, Tier III, Tier IV, etc.). Example: If a program had a Tier II team in a previous year but drops to Tier III in the current year, player is not eligible as an Exempt Transfer.

  3.  A player who transferred because their previous association becoming inoperative at the player’s age group, (8u & younger, 10u, 12u, 14u, etc.) but not by level, (Tier I, Tier II, Tier III, Tier IV, etc.) may return the first year the previous association has a team at the player’s age group. Example: Program A does not have a Youth 12u team in 2018/2019. Player A transfers. Program A has a Youth 14u team in 2019/2020, Player A is 14u eligible in 2019/2020 and may transfer back to Program A in 2019/2020 as an exempt transfer. If Player A decides to wait until 2020/2021, player would then be considered non-exempt transfer.

  4.  A player who plays goalie one hundred percent (100%) of the time, who is transferring to a Local Association that does not have at least one (1) goalie for the team. The previous association of the player must have at least one (1) age appropriate goalie at that age and playing category per team.

 

Non-Exempt Transfers

Local Association Transfer- A player may transfer to a Local Association provided they are released in good standing from the president of the previous association. A $100 transfer fee will apply to this transfer.

Allied Member Transfer - A player may transfer to an Allied Member association provided they are released in good standing from the president of the previous association. A $100 transfer fee will apply to this transfer.

Out-of-State-Players - A player living outside of Vermont may transfer into a VSAHA Local Association or Allied Member provided they are released in good standing from the president of the previous association. A $100 transfer fee will apply to this transfer. To be eligible for state tournament play, the transferred player must meet the residency requirements as outlined in Article IV 4.01 of the VSAHA By-Laws.

Transfer Limits

  • Local Association teams having more than two (2) Non-Exempt transferred players during the regular season shall be ineligible for state tournament play. No team shall have more than four (4) Non-Exempt transferred players.

  • No Allied Member tournament bound team shall have more than four (4) non-exempt out-of-state player transfers.

  • Local Associations shall accept no more Non-Exempt transferred players then the total number of travel teams (10u thru 14u) formed within their association. For example, if the association has 5 teams at the 10u level and higher, their Non-Exempt transfer limit is 5.

  • VSAHA approved combined teams are exempt from these transfer limit rules